We are seeking a highly organized and detail-oriented Legal Administrative Assistant / Case Management Coordinator to support our legal operations team. The ideal candidate has experience handling legal documents, court filing procedures, CRM management, and deadline tracking. Experience with the Florida Courts E-Filing Portal, Google Workspace, and Insightly CRM is strongly preferred.

Schedule: Full-Time, 9:00 AM – 5:00 PM EST

Language Requirement: Excellent written and spoken English

Responsibilities

• File legal documents through the Florida Courts E-Filing Portal.
• Review, organize, and save emailed, scanned, and faxed documents into designated Google Drive folders.
• Create and maintain projects, contacts, and case-related records in Insightly CRM.
• Extract critical information from court documents and correspondence.
• Track and enter court hearings, filing deadlines, response deadlines, and other important dates into Google Calendar.
• Maintain accurate digital records and document management systems.
• Monitor incoming emails and ensure all documents are properly categorized and stored.
• Coordinate with attorneys, clients, and internal team members as needed.
• Ensure all case information is updated and accurate across systems.

Requirements

• Previous experience in a legal administrative, legal assistant, paralegal, or case management role.
• Hands-on experience with the Florida Courts E-Filing Portal (required or strongly preferred).
• Experience using Google Drive, Google Calendar, Gmail, and Google Workspace.
• Experience with CRM systems, preferably Insightly.
• Strong document management and data entry skills.
• Ability to identify and track legal deadlines accurately.
• Excellent attention to detail and organizational skills.
• Strong written and verbal English communication skills.
• Ability to work independently and manage multiple tasks simultaneously.

Preferred Qualifications

• Experience supporting law firms, probate, trust administration, estate planning, or litigation practices.
• Familiarity with court procedures and legal documentation.
• Experience processing scanned, emailed, and faxed legal records.
• Knowledge of deadline and docket management.

Want to be part of our team? Apply now!